After visiting with the frustrated owner of the business, I visited various departments to understand the people and processes behind the numbers.
My first stop was at the operations department to learn about how the jobs were staffed. I found out that on any given job, the company utilized both 1099 employees and W2 employees. I asked them if they had the ability to track which type of employee worked on which job and they let me know that they could.
(Intuit offers a great visual aid on the difference between 1099 and W2 workers here).
My last stop was to the accounting department to see what the financial statements could tell me about the company’s lackluster profitability. Among other things, I found that overhead was running 20%-25%.
Based upon all of my investigating and conversations with the various departments within the company, I found several issues:
Additional costs were not reflected in price.
The type of employee that would be used on the job (1099 vs. W2) was not taken into account when the job was bid. Consequently, the additional cost of the payroll taxes for using W2 employees was not being captured in the price.
(See Margin vs. Markup for further explanation of the difference).
Overhead couldn’t be covered.
The current pricing structure was not sufficient to cover the company’s overhead and still allow for a profit.
The answer seemed simple; the company had a pricing problem.
The wrinkle was that the sales force was already feeling great pressure to keep prices low in order to keep their customers, and didn’t have the confidence to approach them about a price increase.
My solution was to put together a communication tool for the sales force. The tool was nothing more than a spreadsheet that broke out all the costs associated with delivering the service down to net income.
But its real value was in the confidence that it gave the sales people. Not only did it allow them to understand what it would take to make a sale profitable, it gave them…
In a situation such as this one, it’s easy to default to the old & trusty fix: Reduce overhead. Cut costs.
But this is where the rubber meets the road in being a financial leader or CFO. The problem is so often more complex than large expense accounts on the P&L. You must interact with various departments, think critically and problem solve.
Identifying opportunities like those detailed above comes more naturally after years of experience, but these skills can also be acquired through training. Check out our Financial Leadership Workshop Series if you or someone in your company is eager to learn and develop.
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